EAMIS toward acceptance phase

In a meeting held in September, with participation from WB team, EAMIS team, NAIS staff and the CFCU, two main topics were discussed: (i) the status of the final Operational Acceptance Certificate (OAC), and (ii) where we stand on the post-warranty contract procedures to be carried out by the CFCU.

Regarding the OAC, the working group presented their concerns to the WB, in particular the need to receive the source code from the vendor as part of the contract obligations. In addition, it was proposed by the WB team the possibility to organize a demo session together with Synergy in 2-3 weeks’ time in order to check the completion of the conditions listed in the Conditional OAC issued in July of last year. The online session was held between EAMIS working group and Synergy team, during which were discussed inter alia the integration with the WB CC database, a process/activity currently ongoing and progressing at a steady pace, with frequent back-and-forth feedback from both Synergy and WB team.

The CFCU assured they are working on the selection of the working group that will draft the ToRs of the post-warranty contract. Moreover, the selection procedure will be direct contracting due to the nature of the service.

On the other hand, Synergy, the EAMIS developing company, has notified they will be ready to deliver source code of the system after signature of an NDA with the Ministry. They already sent the NDA for signature to MFE. The NDA is expected to be signed soon, once the internal procedure in the ministry for appointment of the appropriate-level official is confirmed by the top management.

EAMIS Integration with other systems

Part of EAMIS system implementation are the integrations with other governmental systems, such as AFMIS, IPSIS and ATRAKO. Connectivity with these systems will be achieved through the Government Gateway platform and the underlying infrastructure is already implemented and tested, along with the technical specifications of the web services that will be used for data exchange between systems. The teams are performing final retouches regarding the data exchanges between the systems before finalizing the integration.

Apart from governmental systems, EAMIS will be connected and receive projects’ data from Development and Integration Partners’ systems, such as the World Bank Client Connection. The teams have already initiated testing on Production environments for both systems and expect to complete this task soon.

On the other hand, it is expected that for few Development and Integration Partners, data regarding projects implemented in Albania will be retrieved by the IATI (International Aid Transparency Initiative) platform. IATI is undergoing a restructuring of their Datastore API and integration with this platform will resume once this new API is fully developed.

EAMIS Trainings

As part of the implementation of the activities for the development of the External Assistance Management Information System (EAMIS), a series of training sessions were conducted in May 2018 by the developer of the system for the key users of the system. Participants were from the various Development and Integration Partners (DIPs) in Albania, line ministries, government agencies as well as members of the National Agency of Information Society (NAIS).

The training aimed at ensuring the sustainability of the External Assistance Management System (EAMIS) and focused mainly on the system usage to address the information management needs on external aid management and development cooperation activities in Albania.

In 2019, upon request by various DIPs focal points, a series of refreshers training sessions were conducted by the EAMIS Unit in the Ministry of Finance and Economy during the Spring-Summer period. The main focus of the training sessions was to introduce focal points, both existing and newcomers, to EAMIS with a view to familiarise them with the data entry procedures and requirements.

The refreshers training sessions were catered to the specific needs of each DIP and were held in their premises. More precisely, the DIPs that benefited from the refreshers training are the following: (i) UN group of agencies (17); Austrian Development Agency (ADA); EBRD; OSCE PiA; Swiss Embassy. In addition, a training session was conducted for the staff of the treasury department in the MFE.

Legal basis for EAMIS

Adoption of the Decision of the Council of Ministers (DCM) of the Republic of Albania “On the establishment of the state database of the External Assistance Management Information System (EAMIS)” – 4 September 2019

The administrative procedures for the drafting and eventual adoption of the legal basis for the establishment of the state database for the External Assistance Management Information System (EAMIS) were initiated in June 2019 by the Ministry of Finance and Economy.

Following an extensive and productive coordination process of the draft bylaw with relevant line ministries and other public agencies, whereby the latter’s feedback and suggestions were judiciously deliberated and integrated into the final draft of the bylaw, on September 4 the Council of Ministers of the Republic of Albania adopted the DCM for the establishment of the state database of the External Assistance Management Information System. The DCM enters into force after publication in the Official Gazette.

The DCM has been drafted in accordance with the provisions of the Law no. 10325 “On state databases”. The objective is to create a state database for the External Assistance Management Information System (EAMIS), by enabling the exchange and use of information of Foreign Aid in Albania through this system. EAMIS is an integrated system encompassing the whole country that will be administered by the Ministry of Finance and Economy (MFE). IT is designed to support the MFE and other Albanian state authorities in reducing the burden and transaction costs for the aggregation and analysis of the data. The platform will also include a web portal and integration with other government systems, such as AFMIS, IPSIS, the PPP register managed by ATRAKO.

The adoption of the aforementioned bylaw is important because it creates the legal basis integrating government system. The establishment of the legal basis is expected to have a positive impact in increasing the efficiency and effectiveness of foreign aid in Albania, by increasing accountability and the credibility of the source of information on foreign aid.

http://kryeministria.al/newsroom/vendime-te-miratuara-ne-mbledhjen-e-keshillit-te-ministrave-date-04-shtator-2019/

Integration of EAMIS with other systems

Part of EAMIS system implementation are the integrations with other governmental systems, such as AFMIS, IPSIS and ATRAKO. Connectivity with these systems will be achieved through the Government Gateway platform and the underlying infrastructure is already implemented and tested, along with the technical specifications of the web services that will be used for data exchange between systems. The teams are performing final retouches regarding the data exchanges between the systems before finalizing the integration.

Apart from governmental systems, EAMIS will be connected and receive projects’ data from Development and Integration Partners’ systems, such as the World Bank Client Connection. The teams have already initiated testing on Production environments for both systems and expect to complete this task within October 2019.

On the other hand, it is expected that for few Development and Integration Partners, data regarding projects implemented in Albania will be retrieved by the IATI (International Aid Transparency Initiative) platform. IATI is undergoing a restructuring of their Datastore API and integration with this platform will resume once this new API is fully developed.