Another piloting and training session took place on 16 October with the representatives of Ministry of Infrastructure and Energy organized by IPSIS team. The aim was to check the accuracy of data and re-enter some of those coming from the users of first level (registrants/ specialists) in order to have a successful piloting. During the session it was tested the upload of strategic documents to IPSIS, as well as draft strategies and/or action plans where available. The users were guided by IPSIS team through all steps of uploading the documents. There were around 20 people taking part in this training. It was a live and interactive session with everyone participating actively and asking question. The piloting and training are an important component of successfully adoption of IPSIS system in the work of public administration.
In the framework of IPSIS piloting and training, a series of information and training sessions are being organized by IPSIS team with the Line Ministries. The first one was held on 25 September by IPSIS team at the Ministry of Agriculture. The session lasted more than 2 hours and saw participation of tens of users. The session aimed at testing and training IPSIS by uploading of strategic documents from the ministry and going through process of approval.
A demonstration of the system logic and how it is related to the workflow and processes was given by Mrs. Anila Cili, expert at IPSIS. She explained how the system is adapted to accommodate the process of uploading, revising and approving the strategy and linking it with MTBP.
The system was accessed live by several representatives of Ministry of Agriculture. They were assisted by IPSIS team members to register with their credential of government gateway. The system is designed with a single login.
Three levels of hierarchy were demonstrated in place. One user per level was registered and some data were uploaded in order to test the system and familiarize the users with it. The levels were as follows: Policy specialist; Middle level management as well as high level of management. The training went very well and the users took part actively in the session. This was the first pilot Ministry to test and use IPSIS.
The first release of the IPSIS was deployed on 6 June 2019.IPSIS system has a dashboard as a landing page where the users can see and navigate all modules. Main modules NSDI (National Strategy for Development & Integration); Governmental Priorities; Strategy Document. It also includes Action plans related to these documents as well as Indicator Framework ,SDG Framework and National priority measures which help in monitoring. An important module is Governmental Legal Program which gives the legal basis for government program and policies. IPSIS Calendar is another very important module which reflects all IPS activities scheduled in time.
The system provides nice visuals to see the data measurement toward indicators through Analytics modules. The users can see different charts and graphs presenting situation either in list type, chart, or visualised map of Albania.
- Përpunimi dhe përgatitja e dokumentit: Qershor 2018 – Nëntor 2018;
- Procesi i konsultimeve, përpunimit të draftit dhe finalizimit të Dokumentit (SDD): Dhjetor 2018 – Maj 2019;
- Procesi i Integrimit me sisteme të tjera
The training took place from 24 to 28 June 2019, in PROTIK premises. The main scope was to build the capacity of core Users(15) and technical administrators(5) and Line Ministries users((20). IPSIS application software on use and administration of the application intended for ensuring improved decision-making and better management of the IPSIS data by all stakeholders involved into the process. A separate training session was organised for the system administrators where they were introduced to the main principles of user and data management in IPSIS.