Legal Bases for AFMIS usage

Directives to enforce the mandatory use of new AFMIS are prepared from AFMIS team. The Draft of Council of Ministers Decision on regulating and enforcing AFMIS usage by all public government entities was prepared by MoFE and sent for comments to Ministry of Justice and NAIS (National Agency for Information Society).

On July 25th, 2019, the Council of Ministers approved the DCM for AFMIS. The DCM covers MTBP, PIM, BPPM , Web Portal and Electronic Archive. This DCM will enter into force after two weeks as per the regulation of publication in Official Gazette. 

On 29th of August Minister of Finance and Economy issued the Instruction nr.24 “For electronic archive implementation on budget execution process by general government units” 

Legal basis for EAMIS

Adoption of the Decision of the Council of Ministers (DCM) of the Republic of Albania “On the establishment of the state database of the External Assistance Management Information System (EAMIS)” – 4 September 2019

The administrative procedures for the drafting and eventual adoption of the legal basis for the establishment of the state database for the External Assistance Management Information System (EAMIS) were initiated in June 2019 by the Ministry of Finance and Economy.

Following an extensive and productive coordination process of the draft bylaw with relevant line ministries and other public agencies, whereby the latter’s feedback and suggestions were judiciously deliberated and integrated into the final draft of the bylaw, on September 4 the Council of Ministers of the Republic of Albania adopted the DCM for the establishment of the state database of the External Assistance Management Information System. The DCM enters into force after publication in the Official Gazette.

The DCM has been drafted in accordance with the provisions of the Law no. 10325 “On state databases”. The objective is to create a state database for the External Assistance Management Information System (EAMIS), by enabling the exchange and use of information of Foreign Aid in Albania through this system. EAMIS is an integrated system encompassing the whole country that will be administered by the Ministry of Finance and Economy (MFE). IT is designed to support the MFE and other Albanian state authorities in reducing the burden and transaction costs for the aggregation and analysis of the data. The platform will also include a web portal and integration with other government systems, such as AFMIS, IPSIS, the PPP register managed by ATRAKO.

The adoption of the aforementioned bylaw is important because it creates the legal basis integrating government system. The establishment of the legal basis is expected to have a positive impact in increasing the efficiency and effectiveness of foreign aid in Albania, by increasing accountability and the credibility of the source of information on foreign aid.

System interaction modules

AFMIS is a very complex system with a considerable number of modules and lively interaction. The system is expected to communicate and exchange data with HRMIS/Payroll and Treasury in order to modernize and rollout HRM/Payroll modernization/rollout and activation of Treasury interface. Several meetings have taken place between DOPA and MoFE as well as NAIS which will be responsible for ensuring or procuring a technical solution. A technical solution is already been designed and testing will follow in September.

Another system that is expected to communicate and integrate with AFMIS/AGFIS is the e-Procurement interface. With regard to data exchange it will serve for ” available funds check at output level “and “procurement stages process for Investment Management”. 

An interesting feature is planed for AFMIS. It is related to the use of Digital Signature platform in AFMIS/Web Portal. It would make the identification of users more secure and authenticated.  

 Treasury will go live on September 9th with 4 institutions. The list of the institutions that will go live will be priory shared with AFMIS Directorate and IT Team at MoFE


On September 23rd, will start MTBP and PIM live/piloting with three selected Ministries. The selection of Line Ministries that will be the first piloting MTBP module, will be based on a consultation with the IPSIS team from PM office, in order to guarantee testing even the integration of MTBP module with IPSIS.



First release of IPSIS deployed

The first release of the IPSIS was deployed on 6 June 2019.IPSIS system has a dashboard as a landing page where the users can see and navigate all modules. Main modules NSDI (National Strategy for Development & Integration); Governmental Priorities; Strategy Document. It also includes Action plans related to these documents as well as Indicator Framework ,SDG Framework and National priority measures which help in monitoring. An important module is Governmental Legal Program which gives the legal basis for government program and policies. IPSIS Calendar is another very important module which reflects all IPS activities scheduled in time.

The system provides nice visuals to see the data measurement toward indicators through Analytics modules. The users can see different charts and graphs presenting situation either in list type, chart, or visualised map of Albania.

Web-ex meeting about IPS

On 18 April 2019 workshop was held at the premises of world bank in Tirana. Around 30 participants took place in the workshop. There were representatives from all MIS team, AFMIS, IPSIS, EAMIS, representatives of World Bank, from the IT companies who are developing the systems, from Line Ministries as well as consultants hired in the framework IPS. The workshop was led and moderated by Mr. Cem Dener (World Bank Lead Governance Specialist).

The status of development for each system was presented by respective teams and challenges were identified, as well as some actions toward problem solving and identification of key persons to carry the tasks. It was agreed that the deadline to go live will be 1 January 2020. All teams should work toward this deadline.  Such meetings are foreseen to take place monthly to monitor the progress and define tasks and challenged ahead.

World Bank team mission in Tirana to monitor IPS

A World Bank team visited Tirana during April 15-19, 2019, to provide implementation support to the Integrated Planning System (IPS 2) project (P129332 & P159520), focusing on Component 3 (Development and Integration of Management Information Systems). The Bank team consisted of Ms. Evis Sulko (Sr. Country Operations Officer & TTL), Mr. Cem Dener (Lead Governance Specialist), Orjana Ibrahimi (Procurement Specialist), and Ms. Odeta Bulo (Sr. Executive Assistant). The objective of this visit was to monitor the progress in the implementation of Albania Financial Management Information System (AFMIS), External Assistance Management Information System (EAMIS), and Integrated Planning System (IPSIS), and discuss the project team’s plans for change management activities and possible extension of the project closing date (6-9 months) to ensure successful completion of remaining activities and going live with new systems in 2020.

The Bank team met with the Ministry of Finance and Economy (MoFE), Department for Development, Financing and Foreign Aid (DDFA) at the Prime Minister’s Office (PMO), the National Agency for Information Society (NAIS), and development partners. The team also met with the Department of Public Administration (DoPA) to clarify their plans for HRMIS/Payroll system rollout.  The bank team took part in the donor government workshop held on 17 April 2019 and the technical meeting with focus groups on the next day.  Main findings of this mission as well as recommendation were shared with all high government officials and Minister of Finance and Economy, Mrs. Denaj

Ministria Denaj: GoA is committed to transparency of public finances, fiscal discipline

Transparency of public finances, fiscal discipline, efficiency in managing and using public resources in order to improve service delivery and economic development, this is what was conveyed by the Minister of Finance and Economy, Anila Denaj, during a meeting organized by the World Bank on 17 April 2019 in cooperation with MFE on the Integrated Public Finance System.

In her speech Minister Denaj highlighted that IPS has started early in time, with the objectives to improve the quality of information and, above all, the quality of decision making.

In 2013, the Albanian government made a self-assessment of the progress and challenges of Public Finance Management, assisted also by its partners, who contributed to the development of a strategy in Public Finance Management reform to address all the gaps this structure.

The vision of the PFM reform strategy was to provide a public financial system, promoting primarily transparency, accountability, fiscal discipline, efficiency in managing and using public resources to improve service delivery and economic development. “Of course, no development can be thought of without modern information technology structures” said Minister Denaj.

The main objective of AFMIS (Albanian Financial Management Information System) is to improve decision making, policy analysis and reporting on the implementation of the Albanian Integrated Planning System. It is a better coordination of donor funds to fully include in the state budget all the needs to coordinate and create information systems, and that of the External Assistance Management Information System (EAMIS), which should manage more effectively and promote responsible and transparent use of the resources of such assistance. This integrated system for public financial management in Albania will be operational for use by all general government units within 2019. The system will be used by more than 4,000 general government employees for two employee training will begin in the coming weeks.

In response to the managerial contribution of the World Bank and the financial contribution of partner countries such as Switzerland, Sweden and the European Union, the Ministry of Finance and Economy has pledged a full commitment to this process.

The Ministry of Finance and Economy will ensure filling the vacancies to ensure that these systems are fully utilized. The training of line ministries is another important factor because they will be the ones populating the data and will need to manage these systems with sequential information.

She concluded her speech by saying that :“It is my personal commitment as a Minister, but I believe it is also to all my colleagues, starting from Mr. Luci as Deputy Minister, who has followed this process and I thank him in particular, as I thank all the contributors, like the World Bank, and all other colleagues who are MFE structures, other central government and local government structures that will be part of this process. If there are problems and issues that need decision-making to solve, we are ready to contribute at any moment”.

Finalization of IPSIS Solution Detailed Design (SDD)

Përgatitja e Dokumentit të Dizenjimit të Sistemit IPSIS (SDD) filloi në qershor 2018 pas aprovimit të Studimit për kërkesat e sistemit (SRS), nga ekipi i menaxhimit të kontratës. Dokumenti i Dizenjimit të Sistemit IPSIS është një dokument që përcakton qartë proceset dhe rendin e punës për IPSIS. Dokumenti shërben si guidë për kompaninë zhvilluese me qëllim që të planifikojë arkitekturën e sistemit. Përgatitja e dokumentit filloi në Qershor 2018 dhe përfundoi në Maj 2019. Procesi I përgatitjes së SDD ka kaluar në disa faza si më poshtë:

  • Përpunimi dhe përgatitja e dokumentit: Qershor 2018 – Nëntor 2018;
  • Procesi i konsultimeve, përpunimit të draftit dhe finalizimit të Dokumentit (SDD): Dhjetor 2018 – Maj 2019;
  • Procesi i Integrimit me sisteme të tjera

Integration of EAMIS with other systems

Part of EAMIS system implementation are the integrations with other governmental systems, such as AFMIS, IPSIS and ATRAKO. Connectivity with these systems will be achieved through the Government Gateway platform and the underlying infrastructure is already implemented and tested, along with the technical specifications of the web services that will be used for data exchange between systems. The teams are performing final retouches regarding the data exchanges between the systems before finalizing the integration.

Apart from governmental systems, EAMIS will be connected and receive projects’ data from Development and Integration Partners’ systems, such as the World Bank Client Connection. The teams have already initiated testing on Production environments for both systems and expect to complete this task within October 2019.

On the other hand, it is expected that for few Development and Integration Partners, data regarding projects implemented in Albania will be retrieved by the IATI (International Aid Transparency Initiative) platform. IATI is undergoing a restructuring of their Datastore API and integration with this platform will resume once this new API is fully developed.


IPSIS User training and testing

The training took place from 24 to 28 June 2019, in PROTIK premises. The main scope was to build the capacity of core Users(15) and  technical administrators(5) and Line Ministries users((20). IPSIS application software on use and administration of the application intended for ensuring improved decision-making and better management of the IPSIS data by all stakeholders involved into the process. A separate training session was organised for the system administrators where they were introduced to the main principles of user and data management in IPSIS.